AIR-managed rooms in ENR2 are available and free for use by University of Arizona students, faculty, and staff, primarily for special, one-time events.

Recurring meetings may be accepted, but these meetings will be subject to the bump clause. Any recurring reservation requests that are accepted will additionally ONLY be scheduled for the current semester. 

AIR-managed rooms are NOT available for reservation for academic courses (anything with credit). The School of Natural Resources & the Environment is exempt from this policy for room S210.

Special, one-time events have priority over recurring events. AIR reserves the right to bump with 72 hours’ notice a recurring (or, on occasion, other) event for a special, one-time event. If this occurs, we will attempt to find alternate space within ENR2 if at all possible. We will not bump regularly scheduled colloquia for building occupants, classes for SNRE, or meetings for Arizona FORGE:

• SNRE on Wednesdays at 2:30 PM in S210
• SNRE Monday-Friday classes in S210
• SGDE on Fridays at 3 PM in room S107
• Math department colloquia
• Arizona FORGE - utilizes room S120A for student meetings (times vary by semester)

Reservations for AIR-managed spaces in ENR2 must occur within the following timeframes:

Reservations will NOT be accepted during holiday weekends and university closures.

AIR will NOT accept reservations occurring further than nine months into the future.

These COVID-19-related policies are subject to change and dependent on guidance from senior campus administration and the state and local governments. As guidance changes, we will make changes to accommodations.

Events and gatherings are encouraged to use the Student Union Memorial Center for space reservations, as their operations are most able to assist with event needs such as event coordination, catering, and custodial services.

To mitigate the spread of COVID-19, the use of face coverings is recommended, but not required in the ENR2 building and most indoor spaces at the University of Arizona campus.

Please review the current UA face covering guidelines and CDC guidance on the use of masks. 

Details on the size and capacity of our rooms can be found below. We are currently booking rooms at 100% capacity, unless guidance from senior campus administrations changes. We are happy to answer any questions regarding room configurations, socially distant capacities, technology for hybrid events, etc. to ensure the comfort and safety of our room users. Please reach out to our team at enr2roomres@arizona.edu if you have any questions.

Each AIR-managed room contains:

• Disposal surgical masks
• Sanitizing spray bottles and paper towels
• Hand sanitizer, stations or bottles

If you need replacements of cleaning supplies or hand sanitizer, please fill out our Cleaning Supplies Request form.

AIR will NOT provide cleaning services (contact Facilities Management Custodial Services). Please review Facilities Management policies and Custodial Services informational video for further guidance on cleaning.

Disclaimer: AIR is not responsible for enforcement of any campus guidance or mandates; however, if AIR is aware of groups larger than prevailing guidelines allow occupying the rooms, or any other violation of campus policies, AIR will notify the proper campus safety group.

If your event includes food/beverages at all, has more than 50 people attending, AND/OR falls on a weekend or after normal business hours, you MUST fill out Facilities Management's Special Event Request form to notify custodial and, if necessary, specify other event needs. This will ensure your rooms are clean and the bathrooms are fully stocked and supplied.

Billing: Because custodial does not normally work on weekends, if you reserve a space on the weekend your event will incur charges from FM. Please reach out to the FM Special Event team with questions about these charges.

Form Deadline: After filling out the FM Special Event Request form and receiving confirmation of submission, please forward the email confirmation to enr2roomres@email.arizona.edu. If AIR does not receive confirmation that you submitted a ticket to FM at least three business days prior to your event, we reserve the right to cancel your event.

• Submission includes payment if you are not utilizing a department job number (S#) and have been created an M#. . 

Reservation/event cancellations: If the user cancels their reservation with ENR2, it is also the user's responsibility to cancel their ticket with Facilities Management. 

**NOTE: The deadline to submit an FM Special Events form has changed from three to 10 business days, starting July 1, 2022. Forms submitted past the 10 business day deadline will incur charges of up to $400 from Facilities Management.**

Food and beverage are allowed in ENR2 meeting spaces, provided the FM Special Events form is submitted and all university catering policies are followed:

• For university departments or student clubs/groups, Arizona Catering Company must provide all catering services valued at more than $750.
• If the catering costs are less than $750, the organizer has a choice of Arizona Catering Company or a caterer from the Approved Catering List.

Alcohol is allowed in ENR2, provided all university policies are followed. An Alcohol Permit Application must be submitted for all events where alcoholic beverages will be served on University of Arizona property. If approved, alcohol must be served by an approved licensed bartending service. Application form must be submitted to the Student Union at least two weeks prior to event date.

AIR does not support catering for non-AIR events; all requests and inquiries must be directed to the Student Union.

Alcohol in ENR2: Alcohol MUST be disposed of by event organizers or event bartenders.

Limited technology is available in each room and specific technology varies. AIR will coordinate with you to conduct a pre-event site visit, if requested, that includes an overview of the technology available.

We do not provide additional tech such as laser pointers, clickers, or cable adapters.

We do not provide on-site/day-of tech or AV support during your event. However, for emergencies, please call (520) 626-4949 ONLY between 8 AM and 6 PM.

Café Commons: Room S120, the Café Commons, is only available outside café hours (after 5 PM Monday through Thursday, after 3 PM on Friday, and on weekends). DO NOT MOVE ANY FURNITURE OR TABLES without help from FM. Doing so may result in gouges in the flooring, for which event organizers will be held financially responsible.

Courtyard: Courtyard food and beverage is limited to one-sided buffet lines only, except directly in front of the Cafe Commons.

Rooftop: Rooftop events must have UAPD security for the duration of the event if outside business hours (Monday through Friday, 9 AM to 5 PM). As of March 3, 2023, UAPD will also be required for events occurring at any time on the roof with alcohol. Directions to request can be found on the UAPD Special Event Staffing page. At minimum, only one police aide is required.

For any recurring reservation requests that are accepted, these requests will ONLY be scheduled for the current semester. 

Reservations are not confirmed until the organizer receives a confirmation email from AIR. Please allow 2 to 3 business days for your request to be processed.

AIR will charge non-UA users for ENR2 space usage according to hours of usage per day. Please see the table of our current rates for more information.

Community users include any groups or individuals requesting to reserve space in ENR2, who are neither UA students, staff, or faculty members. UA alumni without current UA affiliation are considered community users.

To use space in ENR2, community users must submit their request on the community webform. AIR will then respond to these requests with a contract and further directions for reservation. 

Community users will be asked to submit the following to solidify their reservations:

• Payment (check only)
• Signed contract
• Certificate of Insurance
• Confirmation of FM Special Events form submission (if applicable)

Reservations are not confirmed until AIR receives these items. All must be received at least three business days prior to the event, or the event will be canceled.

AIR may issue a final invoice a week after the event. The final invoice would include the rental fee, along with any additional charges or fees incurred during the event.

Cancellations for room reservations can be made at any time without a fee. Please alert AIR of room cancellations ASAP as ENR2 spaces should NOT remain unoccupied and unlocked.

ENR2's normal hours are Monday through Friday, 7:30 AM to 6 PM. The building's perimeter is open during this time, and normally closed outside of this timeframe. For any reservations occurring afterhours, the north glass doors of the building on Lowell St. will be open. The building's east gates will NOT be opened afterhours except upon request AND for events with 100+ attendees.

Accessing Reserved Spaces: The ENR2 building uses an electronic lock system. Doors for reserved rooms will open and close at the start and end times of a reservation request. 

For UA users, there is NO cost to reserving AIR-managed rooms in ENR2. UA users are defined as University of Arizona students, faculty, and staff.

For UA community users, fees will vary based on the space(s) selected and length of reservation. UA community users include any person or group who is not currently a student, staff, or faculty at the university. UA alumni are considered community users. Please email enr2roomres@email.arizona.edu for the full list of rates. 

AIR's rooms in ENR2 can be reserved as early as 6 AM and as late as 10 PM during the academic year.

During the summer, reservations as early as 7 AM and as late as 6 PM are accepted. 

Reservations will NOT be accepted during holiday weekends and university closures.

No additional equipment or resources other than what is already in our spaces will be provided. It is the user's responsibility to request equipment and prepare the necessary resources for their event beforehand.

Additional resources AIR will NOT provide include:

• Technology, including clickers/pointers, cable adapters, extension cords, and OWL cameras 
• Furniture, including banquet tables and chairs
• Whiteboard markers, erasers, or any other classroom supplies
• Directional/event signage INSIDE the spaces

Please review the instructional tech sheets in the room and attempt basic troubleshooting on room software. If issues persist, users may call 520-626-4949 between 8 AM and 6 PM on weekdays only. Further assistance after hours is unavailable.

The FM Special Events form is a webform where UA users can submit requests to Facilities Management (FM) for equipment rentals and cleaning for their events.

Submission of the form is required if any reservation that will have food and/or beverage, AND/OR more than 50 people, AND/OR fall on the weekend. This is required at ENR2, as well as other locations on campus. 

FM operates separately from AIR; ENR2 users must submit their form to FM, then forward their submission confirmation email to enr2roomres@email.arizona.edu.

The job number is a five-digit number Facilities Management uses to charge UA departmental accounts for their services on campus. More information fan be found on FM's website.

For the Special Events form:

• UA users can find their departmental job number (S#) from their administrative leads or business offices.
• Non-UA users or those funding their event with non-UA funds can enter all zeroes into the webform. FM will then create an M number for the user.

No, there is no need to submit a new webform request. Please email enr2roomres@email.arizona.edu to request changes to you reservation/request.